PRINT POLICIES + GUIDELINES
Welcome to Seen Merch! We are excited to be your partner for all of your printed apparel needs. Below is some very helpful information on how we process orders. Visit our order process page for a detailed look at our process. We also encourage you to check out our our resources page for tools and additional in depth information to further assist with placing your order. This information will help you understand our policies and help make sure we have all the information we need to accurately quote, invoice, print, and deliver your order.
It is our goal to meet your individual needs with outstanding service and high quality products. We also want to ensure you have a great experience throughout the process. One of the best ways to accomplish this is through communication and understanding. If you have any questions, please do not hesitate to ask us.
We reserve the right to change our pricing at any time and to price outside of the guidelines of published pricelists. Quotes are valid for 30 days unless otherwise stated. Quotes are subject to change based on final artwork and order specs. In the case of changes to our pricing policy, previously quoted orders will be honored as long as the quote has not expired.
In the case that your order ships short, your invoice will be adjusted to reflect the actual quantity shipped. Your sales rep will notify you of any shortages and the resulting adjustment to the invoice. The final payment for your order will be for the balance on the final, adjusted invoice. If you paid for your order in full up front, you will be issued a refund or account credit for any shortages.
Screen fees help cover the costs of producing and maintain the screens needed to print a job. Some of these costs include outputting film, maintaing our film printer, burning and cleaning screens, screen maintenance and the time it takes to set up a job on press.
Why do some shops charge screen fees and some do not? The bottom line is all shops charge you to help cover the costs associated with screens. Some shops just choose to work the screen fees into the overall price so you feel better about not paying an “additional” fee. We feel it is important to list screen fees separately. We want you to know exactly what you are being charged for and why it is important to the sustainability of our business. Additionally, the cost to reproduce screens on a reorder is lower than the cost on an initial run. By separating screen fees from the shirt price, we are able to pass the cost saving of a reorder onto you.
The minimum order for standard, oversized, and waterbased/discharge printing is 24 pieces per design The minimum order for CMYK, simulated process printing, and foil is 50 pieces per design. We can print below the minimum, but the order will be subject to additional set up fees of $15 for the first color and $10 for each additional color.
All canceled orders will be charged a 20% restocking fee based on the value of the blank apparel. Once we have begun printing an order, it can not be cancelled and you are responsible for paying the full balance of the order.
All orders require a 50% deposit before the order can be moved into production. The balance is due before the order can ship. For pick-up orders, the balance is due at pick-up. If you would like to request alternative payment terms, please request a credit application. We will be able to review your request within 3 days of receiving the completed credit application.
We accept Visa, Mastercard, Discover, American Express, PayPal, checks and money orders. If you are local, we can also accept cash payments made in person.
In the case of a returned payment, you will be invoiced for a $50 returned payment fee plus additional charges to cover any bank fees we incur as a result. A replacement payment must be made within 24 hours. Replacement payments must be made with PayPal, cash, or money order.
All open balances beyond established terms are subject to monthly finance charges of 1.5% and a $25 late payment fee.
Standard production turnaround is 7-10 business days from the time we receive a finalized order including deposit and final art. Please note, all turnarounds times refer to the time from when the order is placed to the time it leaves our shop and does not include shipping times. Some speciality print methods and add-on services increase production time. Certain brands and styles of apparel may increase production time. When you place your order, we will give an estimated time of completion based on the specifics of your job, apparel availability and our current production schedule. If you have a specific deadline for your order, please let us know when placing your order.
Rush orders may be available depending on our current workload and the specifications of your job. If you have a specific deadline that falls outside of our standard production time, please let us know when placing your order and we can discuss the options in detail with you. All rush orders must be paid for in full up front. Seen Merch is not responsible for missed deadlines due to circumstances beyond our control such as weather conditions, vendor shortages and errors, and shipping errors or delays. If we encounter any delays before the order is shipped, we will notify you promptly and do everything in our power to work with you to meet your deadline. Rush orders are subject to additional fees. 3-5 day turnarounds will be subject to a 20% rush fee. Two day turnarounds will be subject to a 35% rush fee. One day turnarounds will be subject to a 50% rush fee. Same day turnarounds will be subject to a 100% rush fee and are only available when the product is available in house. Orders with deadlines between 5-9 days of placing the order may be subject to rush fees based on the specification of the job and our current production schedule.
MARGIN OF ERROR
Due to the nature of screen printing, there are times when a small number of items in a run will print incorrectly or the apparel will be damaged. Please allow for a 2% margin of error per print location. This 2% includes misprinted items that we consider unacceptable and will not ship and misprinted items with negligible errors that will ship. If your order must ship exact, please notify us when placing your order. For contact printing, if your order must ship exact, please provide additional pieces to cover the 2% margin of error.
ACCEPTED ART FORMATS
Art should be sent in one of the following formats: PSD, AI, EPS, PDF, TIFF, JPEG. Non-vector art files should be 300 dpi or higher. All files should be unflattened. All fonts in AI files must be outlined. All fonts in PSD must be rasterized.
Art that is not print ready and requires preparation by us will be subject to art fees of $35/hour.
If you would like you art printed at a specific size, please send the art file to size and let us know when you place your order. If you do not specify a size, we will find a median size that will look good on all of the apparel sizes in the run. Please be aware that there are some sizing and placement restrictions based on the size and style of apparel. We will inform of you any such restrictions that may impact your job.
When resizing art, we will constrain all proportions, meaning that the width and height with increase/decrease at the same rate. Art will not be stretched.
Unless you specifically request multiple set-ups, the print size will be the same on all apparel. This means that there will be a variance of how the design will look on the different sizes of apparel in the run. For example, there will be more blank space around the design on an XL tee than on a small tee. If we feel your job needs multiple set-ups, we will notify you to discuss the details. Jobs with multiple print sizes will be treated as separate designs.
After receiving your final art file, we will create a mock that will approximately represent the final product. Mocks must be approved before your job can move into production.
We can produce approximate matches using the Pantone system; However we do not guarantee exact matches. Color matching with waterbased and discharge inks is less accurate than with plastisol inks. Please include the Pantone color(s) you would like used with your art and will mix the color to order using a coated Pantone guide. Please note, there may be slight variances in the color printed on fabric compared to digital images or paper products you may have. If you do not provide Pantone colors, we will match the design colors to the closest Pantones based on the art we receive to accurately portray the design you have submitted.
There may be slight variance in the placement of prints within a run. Anything within 3/4” variance in any direction is consider an acceptable print.
PRINT LOCATION CAUTION
Printing over or near seams, collars, pockets and zippers may result in print inconsistencies and/or distortion. These inconsistencies are considered acceptable prints. If you have any concerns about these inconsistencies, we recommend not printing over or near seams, collars, pockets and zippers.
We carry almost every brand that is available to buy wholesale. In addition to standard apparel, we also carry fashion styles, American and Union made apparel, eco-conscious apparel, and teamwear. Augusta, Alternative Apparel, American Apparel, Anvil, Bella, Canvas, District, Fruit of the Loom, Gildan, Hanes, Independent Trading, Next Level, Port&Co and Tultex are just some of the major brands we use. If you are looking for something specific, simply give us the details and we will let you know if we are able to get it in.
We can not be responsible for manufacturing inconsistencies such as color variance, inconsistent sizing, and labeling errors. We will do our best to catch any manufacturing inconstancies or defective product. We will notify you of any shortages within our margin of error or delays as a result of replacing large amounts of unacceptable apparel.
We will work with you to help you select apparel that meets your needs and expectations. However, we can not be responsible for you not liking any aspect of the apparel you select. Also, please note that apparel manufactures do occasionally make change to the specs of their apparel resulting in inconsistencies with previous runs of the same style and/or color. We can not be responsible for these inconsistencies. If you have any doubts about the apparel you are selecting, please request a sample.
CUSTOMER SUPPLIED APPAREL
For all jobs including customer provided apparel, we require you to complete a order form which details the apparel styles, colors, quantities and sizes breakdowns we will be receiving. When your apparel arrives, we will count it in against the order form you provided and notify you of any discrepancies. We will do our best to spot check apparel for defects and stains as we count the items in; However, we can not guaranty that we will catch all defects. We can not be responsible for items that arrive in our shop defective or stained. If you need to ship in replacements for missing or damaged items, production times may be affected. Please understand that our standard contract pricing does not account for items that require extensive unpacking, such as individually bagged items or items with stickers or tags that must be removed before printing. If we receive such items without prior notification, we will send you a revised invoice for approval before unpacking your apparel and continuing production.
CARE FOR YOUR APPAREL
Show your screen printed apparel some love- turn it inside out, machine wash on cold then dry on a low temp setting. This will help keep prints at their prime longer. Never iron screen printed items. Items with foil should be line dried.
It is normal to feel waterbased and discharge prints on the shirt prior to the first washing. After washing, you will have the weightless print expected with waterbased and discharge inks. It some cases, waterbased and discharge prints to have some fading after the first few washings.
Production samples are printed and shipped for approval before the the full order goes into production. Production samples are only by request and may not be available for all jobs. If you are interested in production samples for a job, please contact us for availability and conditions. See below for sample pricing for samples printed on standard tees. If your sample will be printed on apparel other than a standard tee, the sample will be priced accordingly.
+ 1 Color Print $45
+ 2 Color Print $65
+ 3 Color Print $85
+ 4 Color Print $105
+ 5 Color Print $125
+ 6 Color Print $145
+ Process Print $165
A press check is when you request to approve the first print in a production run, either in person or via photo. Press checks must be arranged in advance and will be charged a fee to hold the press. Charges are determined on a case by case basis and press checks may increase turn around times. On photo press checks, please note there maybe slight variation between the appearance of the photo and the actual printed garment based on your screen. We will do our best to take a photo that accurately represents the actual print, but Seen Merch will not be held responsible for minor discrepancies between the photo and actual print.
To provide tour support shipping, we require a tour itinerary with a shipping address and contact information for each venue. This will help ensure proper shipping arrangements can be made. We will provide you with tracking info when the order ships.
SHIPPING + PICKUP
After your final payment is received, we will ship your order and send you tracking information. All domestic orders are shipped via UPS unless you request another service when placing your order. We can not be responsible for delayed or lost shipments once the package has left our shop.
If you have arranged to pick-up your order at our Kansas City location, we will contact you when your order is ready and let you know our current hours for pickup.
RECEIVING YOUR ORDER
When you receive your order, please check the sizes and quantities against the provided pack slip. Also, throughly review your order for any errors or damaged items. Please inform us of any pack slip discrepancies, errors or damages within two days.
We want to exceed your needs and expectations. Please let us know of any special requests for your order, and we will do our best to accommodate these requests.
YOUR SATISFACTION IS OUR GOAL
Everything we do is about building strong, long-term relationships with our clients. We value you and look forward to a great future of exciting projects together. We are confident that you had a great experience and will want to repeat the process over and over again. If you are ever unhappy with any aspect of the finish product, please let us know as soon as possible and we will do our best to correct any mistakes.